Part Time Production / Studio Coordinator

Location New York, NY (Hybrid)
Starts As soon as identified
Duration Ongoing
Status Freelance
Rate DOE
Our client, a boutique purpose-led creative agency, is seeking a freelance Production / Studio Coordinator (ideally with previous advertising / content production experience) to support their team on an ongoing basis.

**Please note: This is a part time role estimated about 20 hours per week. However, there may be weeks you will be asked to work 30 or 40 hours for onsite shoots. The ideal candidate will be able to join the team for in-person shoots in NYC as needed. You must work off of your own equipment!**

The Production / Studio Coordinator will:

- Act as the Production Manager during shoots from pre-production through post-production
- Handle all of the details leading up to a shoot, including managing casting, coordinating schedules, timelines and budgets, location scouting, team / resource / model booking, equipment booking, etc.
- Keep track of multiple projects, timelines and workflow planning
- Project manage the work between the creative team, the account team, editors, retouchers, etc. during the project lifecycle to help move things along
- Keep all aspects of a project under control: scheduling meetings, organizing calendars, writing emails, creating timelines, managing deliverables, taking notes on client calls, summarizing calls for creative team, etc.
- Assist with in-person large scale productions every 2-3 months where you must be on set
- Work directly with the clients across industries to discuss details of shoots, determine timeline, scheduling, etc.
- Work with 3rd party agencies and vendors as needed
- Handle file management, i.e. archiving files, finding old files for clients, converting file formats, pulling files for new business pitches and organizing them on Google Drive or Dropbox, etc.
- Follow up on invoices and POs, track expenses, etc.
- Be responsible for random responsibilities related to the production that may arise
- Assist and work alongside the Head of Production, being their right-hand person across all projects and helping to manage productions

The Production / Studio Coordinator must:

- Have at least 1 year of previous production / studio management experience
- Previous experience at an ad agency, production studio or photo studio is preferred
- Previous experience in managing advertising / content productions and in-person shoots is highly preferred
- Experience with digital files / formatting files is preferred but not required
- Be proficient in the Google Suite and Dropbox
- Basic Photoshop and InDesign skills are a plus but not required
- Be comfortable working in a startup-like environment where you will be asked to wear many hats
- Be comfortable working in a client-facing role
- Have excellent written and verbal communication skills
- Be willing and eager to learn about the industry and the production process
- Be able to shift gears quickly from one project to another when needed
- Be able to pick up a project and run with it
- Be able to roll up your sleeves and get the work done with no hand-holding

This client is requiring COVID-19 vaccination for this position. If there is a bona fide medical or religious reason why you cannot be vaccinated, you may contact If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Submit resume (and samples if applicable) to:

About Creative Circle
Creative Circle is a recruiting agency, and we proudly match professionals with companies looking for talented team members. The above listing is for a role with one of our clients. Our connections at top companies get your resume in front of the right people and access to amazing positions that aren't posted anywhere else. If you’re a good fit for this role (or another we're currently working on), a local recruiter will reach out to schedule a screening interview. We present only the top candidates to our clients.

For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa.