Timecards are due and must be approved by Monday at 5pm Pacific Time. Some clients may require an earlier submission time. Please confirm with your recruiter if you have any questions. Any timecard approved after the deadline will be paid out the following week.

You can log into the timecard portal and check the status of your timecard by clicking on the “Timecards” tab, selecting your assignment and scrolling to the week ending date in question. A timecard that lists with a red status still requires attention before it can be paid out.

Status Definitions:

  • Authorized — Timecard has been approved by the client and is in transit to Creative Circle.
  • Awaiting Checking — Timecard has been submitted but needs to pass system “error checking” before being handed over to the client.
  • Awaiting Overtime Review — Occurs when a candidate is on more than one assignment. All timecards for the assignments will need to be submitted before Payroll can release the timecards to the client for approval.
  • Missing — You have not yet created/saved a timecard for the listed week-ending.
  • Not Submitted — You have created/saved the timecard but have not yet submitted it to the client.
  • Processed — Timecard is in its final state — authorized by client and received by Creative Circle.
  • Rejected — Timecard was rejected by the client (with comments) and is back with you for revision.
  • Unauthorized — Timecard has been submitted to the client but client has not authorized.

Remember that it is your responsibility to obtain client authorization on your timecard.

If you are signed up for direct deposit, your check will hit on Friday, pending the timely approval of your timecard on Monday.

  • Please note that if your timecard is authorized after the Monday deadline, your check will be processed for direct deposit the following week.

If you are not signed up for direct deposit, your physical check will be send out in the mail on Thursday, pending the timely approval of your timecard. We highly recommend signing up for direct deposit so you get paid as soon as possible.

  • Please note that if your timecard is authorized after the Monday deadline, your check will be processed and mailed the following week on Thursday. All checks are mailed out of our Los Angeles office, so please allow ample time for receipt.

To obtain direct deposit enrollment information, view the ADP Self-Service Information above. We recommend that you enroll in direct deposit as soon as you are booked on an assignment. Once you first sign up for the direct deposit, there is a 10-14 day processing time frame for the direct deposit to go live. As a reminder, checks going out via direct deposit will hit on Friday, pending the timely approval of your timecard.

Occasionally a candidate will try to submit a timecard to you but will run into a grayed-out Submit For Online Authorization button. This indicates that you haven’t set up your portal account or that you have requested a password reset and not reactivated your account. In this case, please activate (or reactivate) your account to allow the candidate to submit the timecard online. Alternatively, the candidate will need to use one of the following submission methods:

Submit and Print for Fax Authorization Candidate will print the timecard, then ask you to sign it (pen and paper) and fax it (eek! Fax!) to (888) 988-9420.

 

Submit and Email for Fax Authorization Candidate will email a PDF of the timecard to you, after which you’ll need to print it and manually sign it and fax as above.

 

TIP! If a candidate has resorted to one of the above methods, it’s not too late to avoid the dreaded fax! You can still set up (or reactivate) your account and authorize the timecard online.

Reach out to let your recruiter know that your assignment has ended; they can update the end date to stop the emails.

Note: If any timecard for the assignment is listed as ‘Not Submitted’ or ‘Rejected,’ you will continue to receive email reminders until the timecard is submitted. (Please delete the timecard if a submitted timecard already exists for the same week-ending.)

Please login to ADP Self-Service and confirm that your address, direct deposit account and withholding information is correct.

If you have not yet registered for ADP Self-Service, please register and sign up for direct deposit. We recommend you sign up for direct deposit as soon as you are booked on an assignment. If you’re new, please wait until after receiving your first freelance job confirmation email from a Recruiter before registering for ADP Workforce Now.

To ensure timely processing of your timecards, please be sure you are submitting timecards for all of your assignments at the same time each week, and as early as possible. Payroll reviews all timecards for the candidates who are on multiple assignments prior to the timecards going to the related clients. To properly do this, we must have all timecards submitted (even Not Worked ones — see next FAQ) in time for us to review them as a set and forward them on to the clients before the weekly deadline.