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Event Specialist

Location Danvers, MA (WFH flexible)
Starts July 2022
Duration 6 months+
Status Freelance/ possible Full-Time
Rate $40/hr
Our client, a global leader for medical device creation and ground breaking technology in the healthcare field, is looking for a Event Specialist to support their team - starting as soon as possible!

This is a 40 hr/week opportunity, slated for one year, with the possibly opportunity to convert to full-time! Work will be done in a hybrid capacity (Tuesdays/Thursdays in office). Some travel will be required throughout the year to the events.

As the Event Specialist, you will be directly supporting the Trade Show Manager and will be responsible for:

- Conduct pre-planning trade show, conference and special event strategy including: presentations/meetings, timelines, product lists, attendee lists in partnership with marketing managers and/or sales.
- Gather and align both internal and external resources to deliver a high quality presence for virtual or on-site tradeshows and sponsored symposia while managing strict guidelines and budget.
- Coordinate event and tradeshows logistics: including arranging hotel blocks, booth set-up and breakdown, managing travel, on-site scheduling, etc.
- Organize meeting specifications (meeting room set-up, hotel rooming list, food and beverage arrangements, audio-visual requirements, ground transportation arrangements, recreational activities, etc.)
- Administer logistics for regional tradeshow requests with local sales team.
- Oversee and determine tradeshow/events budget including tracking, reporting, initiating contract/procurement process and ensuring timely payment of vendors
- Schedule and participate inregular tradeshow and event planning meetings in collaboration with Commercial, Marketing, Corporate Communications and Medical Office
- Schedule and participate in post-event debriefs in collaboration with key stakeholders
- Assist in project managing print and digital advertising for medical journals and societies, including email blasts, while tracking budget, deadlines, and analytics.

The ideal Event Specialist will have:
- 3+ years experience in an events role; tradeshow experience is required
- Excellent verbal and written communication with all levels of an organization, external partners, and vendors
- Highly organized, flexible, and can thrive in a fast-paced environment and handle multiple projects, with tight deadlines
- Ability to source multimedia equipment and design room set-up; organize meeting materials; and coordinate and develop meeting/event collateral materials
- Self-starter qualities with willingness to work both independently and as part of a team
- Proficient with Microsoft Office specifically Powerpoint and Excel. Salesforce.com experience is a plus.
- Openness to travel (40% domestic travel)

The client is requiring COVID-19 vaccination for this position. If there is a bona fide medical or religious reason why you cannot be vaccinated, you may contact humanresources@creativecircle.com. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact humanresources@creativecircle.com.


Submit resume (and samples if applicable) to: Cornelia.Wolcott@jobalert.creativecircle.com

About Creative Circle
Creative Circle is a recruiting agency, and we proudly match professionals with companies looking for talented team members. The above listing is for a role with one of our clients. Our connections at top companies get your resume in front of the right people and access to amazing positions that aren't posted anywhere else. If you’re a good fit for this role (or another we're currently working on), a local recruiter will reach out to schedule a screening interview. We present only the top candidates to our clients.

For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa.