Project Manager (pharma / agency) - WFH during Covid-19

Starts Interviewing now for immediate hire
Duration 40/hrs per week - 9:00am - 5:30pm
Status Full Time
Rate DOE
Our agency client in the healthcare/pharma space is looking for a Project Manager to join their dynamic and high-energy team.

*Please only apply if you have 6 months - 3 years of experience working in a Healthcare agency as a Project Coordinator OR Manager.
* If you are able to commit to being onsite at least 1x per week to start.

The Project Manager (PM) oversees the efficient management of projects’ workflow, finances, and resources of assigned account and aligns with Client Services on the overall project scope and timeline. The PM is responsible for the execution of projects and aligning financial and logistical expectations via timeline schedules, budget tracking, and resource management SOPs. May oversee project coordinators (PCs) and provide guidance to less-experienced PM teammates.

Responsibilities of the Project Manager:

- Oversees and manages the workflow of all assigned projects
- Develops project timelines
- Reviews/approves content for daily hot sheets and timeline adjustments
- Manages external vendors involved in the production of projects
- Initiates, creates, and manages project budgets (pricing and assumptions)
- Provides weekly budget tracking reports and assists in reconciliation of projects by providing insight/rationale into discrepancies and notifying the team of out-of-scope items and hours
- Develops and maintains internal status report
- Conducts and orchestrates weekly agency status meetings
- Drafts weekly compilation of resources needed to execute scheduled work for assigned accounts and provides weekly reviews and updates of allocated resources to department heads and Ops Director
- Oversees/manages the timing and completion of Med-Legal-Regulatory Review submissions
- Pulls weekly budget trackers and provides analysis/insight for Client Services and Business Operations.
- Ensures Change Orders are created; documents any changes in direction, costs, or timing on projects; and ensures this information is sent to respective clients AND team members
- Provides input for Client Contact Reports and summarizes next steps for client interactions
- Attends client status meetings and offers solutions for challenges regarding timing, logistics, and production concerns
- Assist as needed in the mentoring, coaching, and assisting in the training and overseeing of PC’s execution of responsibilities

Project Manager skills:

- Basic financial management understanding
- Social media savvy, utilizing active personal and professional accounts
- Bachelor degree
- At least 6 months of Project Coordinator or relevant experience in healthcare agency (required)
- Proficient in project management systems (Workfront, Proof HQ, Dynamics 365 a plus)

Experience and/or Training
- Budgeting, financial tracking, and resourcing experience a plus
- Pharmaceutical experience; product launch experience is a plus
- Excellent skills in Microsoft Office Suite (Word, Excel, and PowerPoint)

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

This is a Full Time opportunity and currently remote but will need to be able to be onsite at least 1x per week, when cleared.

Submit resume (and samples if applicable) to: